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EVENT RULES/ TERMS AND CONDITIONS

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Event Rules and Terms and Conditions of Participation to Barclays MoonTrekker 2023

  1.  Age: Participants must be 18 years old or above on race night.

  2. Training Partner: During your training, you should not hike by yourself. Sustaining injuries or getting lost, are not uncommon - even for experienced hikers, especially during night hiking. If you hike by yourself, you should inform a friend/family member of your itinerary who can monitor your progress, they should be in regular touch, aware of your exact route, expected finish time for  each section. 

  3. Fitness, ability and recommended equipment: The MoonTrekker route is a tough, technical trail event. Participants should hike within their own tested abilities and should have appropriately trained on the course. They should bring the pre-tested/used equipment including (but not limited to): a fully charged phone (in a waterproof container), printed map as well as a pre-downloaded GPX map (as internet reception can be weak), 1000ml of water, high quality torch or headlamp + simple backup torch (enough to get you off the trail) , emergency calories, windbreaker, space blanket,  proper worn-in hiking shoes/clothing, whistle, anti-chaffing lube, band aids, 1 pressure bandage and any personal medication.

  4. Weather: Participants are responsible for checking the weather prior to the race and prepare accordingly. MoonTrekker will be canceled in black rain, T8 or if extreme weather is forecast. 

  5. Route Directions: Participants are solely responsible for finding their way through course. You can familiarize yourself during training, download GPX files, or participate with someone who is familiar. Although we will place directional markings, these are often removed (it happens) or can be easily missed. The organizer accepts no responsibility for participants who do not follow the correct route.  

  6. Race Start Time: Race start times will take place between 8pm-11pm. Check our info page for the latest timing details.

  7. Physical Injury: Participants accept taking part in the MoonTrekker race and training has an inherent risk of injury. Organisers or affiliates of MoonTrekker Limited including its partners and sponsors accepts no responsibility whatsoever of participants including death or injury. All participants must ensure that they are physically fit to participate in the MoonTrekker training and MoonTrekker race and that they know no reason why it would be ill advisable for them to take part. By submitting his or her entry, each applicant agrees to obey and accept all the terms and conditions of participation. 

  8. Category Changes & Substitutions: Once registered, participants can make changes to their category (i.e. from a team to a pair, or a pair to a solo etc) or make substitutions until the 1st October (there is a blackout window from 10th - 25th Sept whereby no changes are accepted during this period as we are producing race packs). If you are making changes during this time, you should pick your bib up as normal, and contact our race registration vendor after pick up). Admin fees are charged by our registration vendor (HK$50pp involved in the change). 

  9. Team Times/start times: Your official time will be the time of your last team member to cross the finish line. If any of the team do not finish (DNF), the team members will  receive unofficial times only. You should start at your designated time. If you start later (for example you are a Moonlit solo entry, but wish to hike with a friend in the team start time) you can start with them BUT your official race time will start at the official time of your correct category start time.

  10. Fundraising: Participants are required to raise money for our charity partner, each participant must raise a minimum of HK$500 via SimplyGiving prior to race pack collection day. Fundraising donations are NOT refundable at any time (including if the event is canceled).

  11. Refunds: Once registered, you may cancel your place with a refund (minus our registration vendor fees) until August 1st. After August 1st, there will be no refunds issued (unless the event is canceled - see below). 

  12.  Photographs and video usage: Barclays MoonTrekker reserves the right to use any photographs or/and videos of participants taken by our event photographers/participants/volunteers of participants taking part in Barclays MoonTrekker (training or the race). This images may be used (and not restricted to) Barclays MoonTrekker promotional materials including websites, newsletters or media releases. Images and videos may also be shared with third parties and event sponsors for their own promotional usage. 

  13. Race-pack: Failure to collect your race-pack may result in forfeiture of your place. Only overseas participants may collect their packs at the race start.

  14. Cancellation policy: In the event of cancelation due to force majeure reasons (including weather, permits, pandemics etc), we will refund 50% of the registration fees (excluding the transaction costs charged by Race Time Solutions (or race registration vendor). Charity donations will not be refunded. There is a lot of work in preparations and we cannot alone absorb the full risk of cancelation.

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